Privacy Policy

Workplace Essentials, Advanced and Enterprise Privacy Policy

The workplace is an online platform created by Letslien that allows users to collaborate and share information at work. The Workplace platform includes the Workplace Essential, Advanced and Enterprise websites, apps, and related online services, together with the "Service". This Privacy Policy describes how your information is collected, used, and shared when you use the Service. The Service is intended for use by organizations and in accordance with their instructions and is provided to you by your employer or other organization that has authorized your access to, and use of, the Service (your “Organisation”).

The Service is separate from other Letslien services that you may use. Those other Letslien services are provided to you by Letslien and are governed by their own terms. However, the Service is provided by your Organisation and is governed by this Privacy Policy and the Workplace Acceptable Use Policy. Your Organisation is responsible for and administers your Workplace account ("Your Account"). Your Organisation is also responsible for the collection and use of any data that you submit or provide through the Service and such use is governed by the terms your Organisation has in place with Letslien.

In addition to this Privacy Policy, your Organisation may have additional policies or codes of conduct that will apply in relation to your use of the Service. If you have any questions about your use of the Service, please contact your Organisation.

I. What kinds of information are collected? II.

Your Organisation will collect the following kinds of information when you, your colleagues or other users access the Service: • your contact information, such as full name and email address; • your username and password; • your work title, department information and other information related to your work or Organisation; • the content, communications, and other information you provide when you use the Service, including when you sign up for an account, create or share content, and message or communicate with others. This can include information in or about the content you provide (such as metadata), such as the location of a photo or the date a file was created; • content, communications, and information that other people provide when they use the Service. This can include information about you, such as when they share or comment on a photo of you, send a message to you, or upload, sync or import your contact information; • all communications with other users of the Service; • user communications, feedback, suggestions, and ideas sent to your Organisation; • billing information; and • information that you provide when you or your Organisation contact or engage platform support regarding the Service. •

III. How does your Organisation use this information? IV.

Your Organisation will share the information that it collects with Letslien, as the provider of the platform, in order to allow Letslien to provide and support the Service for your Organisation and other users and in accordance with any other instructions from your Organisation. Examples of such use include:

• communicating with users and administrators regarding their use of the Service; • enhancing the security and safety of the Service for your Organisation and other users, such as by investigating suspicious activity or violations of applicable terms or policies; • personalizing your and your Organisation's experiences as part of our provision of the Service; • developing new tools, products or services within the Service for your Organisation; • associating activity on the Service across different devices operated by the same individual to improve the overall operation of the Service; • to identify and fix bugs that may be present; and • conducting data and system analytics, including research to improve the Service. •

V. Disclosure of information VI.

Your Organisation discloses the information collected in the following ways: • to third-party service providers that assist in providing the Service or part of the Service; • to third-party apps, websites or other services that you can connect to through the Service; • in connection with a substantial corporate transaction, such as the transfer of the Service, a merger, consolidation, asset sale or in the unlikely event of bankruptcy or insolvency; • to protect the safety of any person; to address fraud, security or technical issues; and • in connection with a subpoena, warrant, discovery order, or other request or order from a law enforcement agency. •

VII. Accessing and modifying your information VIII.

You and your Organisation may access, correct, or delete information that you have uploaded to the Service using the tools within the Service (for example, editing your profile information or via the Activity Log). If you are not able to do so using the tools provided in the Service, you should contact your Organisation directly to access or modify your information. V. Third-party links and content The Service may contain links to content maintained by third parties that your Organisation does not control. You should review the privacy policies of each website that you visit.

IX. Account Closure X.

If you would like to stop using the Service, you should contact your Organisation. Similarly, if you stop working for or with the Organisation, the Organisation may suspend Your Account and/or delete any information associated with Your Account. It typically takes about 90 days to delete an account after account closure, but some information may remain in backup copies for a reasonable period of time. Please note that the content you create and share on the Service is owned by your Organisation and may remain on the Service and be accessible even if your Organisation deactivates or terminates Your Account. In this way, the content that you provide on the Service is similar to other types of content (such as presentations or memos) that you may generate in the course of your work.

XI. Changes to the Privacy Policy

This Privacy Policy may be updated from time to time. When updated the “last updated" date below will be amended and the new Privacy Policy will be posted online. XIII. Contact If you have any questions about this Privacy Policy or Workplace Acceptable Use Policy, please contact your Organisation via your Organisation's Admin. For California residents, you can learn more about your consumer privacy rights by contacting your Organisation via your Organisation's Admin.


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